Memo Writing

Memo Writing

The first function of writing a memo is to assist decision-making by documenting a reference for future use. It additionally helps in conveying data, presenting an off-the-cuff report, and proposing an answer to an issue.

A enterprise memo is acceptable to make use of when making firm bulletins resembling worker appointments, promotions and adjustments in firm insurance policies.

Format of a Memo

A memo usually consists of the next components −

  • Group title − within the letterhead.
  • Memo Title − on the prime of the web page.
  • Attachments − paperwork hooked up to the memo for reference.
  • Abstract − positioned in the beginning of the memo, ought to condense the topic to 5 or ten traces. It mustn’t comprise jargon or extremely technical language.
  • To − Reader’s full title (embrace honorary titles, however maintain generic titles like ‘Mr.’, ‘Ms.’ out. The ‘To’ line negates salutation usages like ‘Pricey’.

Memo Writing

  • If the variety of readers exceed 5, point out them on the finish of the memo underneath ‘Distribution Listing’ and consult with it on the ‘To’ line. For instance – To: Refer Distribution Listing on web page 14.
  • From − The title and designation of the sender is talked about right here. It negates complimentary closes like ‘With Regards’.
  • Date − Mentioning the date helps in monitoring the memo.
  • Topic − Point out the subject in a number of phrases (5-6) nevertheless it ought to clearly state the aim.
  • Message − This part accommodates Introduction, Dialogue (accommodates 2-Three center paragraphs mentioning the small print), and a Conclusion.
    • Introduction − States the memo’s function and scope. Within the case of fine information, unhealthy information, refusal, rejection or approval, a brief message is talked about right here earlier than offering the small print within the Dialogue Part.
    • Dialogue − Particulars of the issue, the strategy to fixing it, evaluation, analysis, and proposals are talked about right here.
    • Conclusion − Rounds up the details and offers mandatory motion and instructions for the readers.
  • Distribution record − Names on the distribution record are normally typed in alphabetical order. Nevertheless, if one of many people clearly outranks the others, place that title first.
  • Author’s initials − A memo is accomplished by the author’s initials, not his/her signature, instantly after the final sentence.


Instance of Memo


Memo Title: <Assembly with Hasta La Vista for Inside Decor>

Attachments: <Firm Brochure and Citation Listing>

Abstract − Assembly representatives of Hasta La Vista for the aim of inside ornament of our workplace premises.

To: <Mohtahsim M., Kiran Ok. Panigrahi, Gopal Ok Verma, Manisha Shejwal, Anaadi>

From: <Vineet Nanda>

Date: 23/04/2015

Topic: Assembly with Hasta La Vista in the present day at 6:00PM in Assembly Room- 1

As per our earlier dialogue dated 12/01/2015, we had been planning to renovate the inside of our workplace. The choice taken on the finish of that assembly was to contact an inside décor agency.

Hasta La Vista is a Hyderabad-based inside décor group and it is likely one of the quickest rising companies within the enterprise.

We’re planning to rent their companies for the aim of inside ornament of our workplace premises. We shall be assembly their representatives in the present day at 6:00PM in Assembly Room-1.

Trying ahead to your energetic participation. Thanks.